AIS - Salzburg

AIS-Salzburg Personal Data Protection (GDPR) Consent and Privacy Notice

Required for All Students

The American International School-Salzburg (AIS-Salzburg) collects, stores, processes, and transfers certain personal information necessary for enrollment, education, safeguarding, health protection, residential care, communication, legal compliance, and school operations. This form provides notice of these practices and records the consent required under applicable European Union and Austrian data protection regulations. The school’s existing enrollment procedures identify the categories of data collected, the purposes for which they are used, and the rights of students and parents under GDPR.

AIS-Salzburg Personal Data Protection (GDPR) Consent and Privacy Notice

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SECTION A: DATA CONTROLLER

American International School-Salzburg
Moosstrasse 106
A-5020 Salzburg, Austria

Telephone: +43 662 824617

Email: [email protected]

SECTION B: PURPOSE OF DATA COLLECTION

AIS-Salzburg collects and processes personal information in order to:

Process student applications and enrollment

Provide academic instruction and educational services

Maintain academic records and transcripts

Provide boarding, supervision, and safeguarding services

Protect student health and welfare

Coordinate emergency response and medical care

Communicate with parents and guardians

Meet legal, immigration, visa, and regulatory requirements

Facilitate university applications and educational transfers

Operate school information systems and technology services

Maintain security and child protection measures

These purposes are consistent with the educational, safeguarding, residential, health, and administrative functions of AIS-Salzburg.

SECTION C: TYPES OF PERSONAL DATA COLLECTED

AIS-Salzburg may collect and maintain information including:

Student Information

Name and identifying information
Date of birth
Nationality and citizenship
Home address and contact information
Passport and visa information
Academic records and transcripts
Attendance records
Behavioral and disciplinary records
Educational evaluations and recommendations
University counseling records
Activity participation records
Student photographs
CCTV recordings where applicable

Parent / Guardian Information

Names and contact details
Addresses
Employment information
Relationship and custody information
Financial and billing records

Health Information

Medical history
Allergies
Medications
Vaccination records
Emergency medical information
Health care documentation

These categories reflect the information required for enrollment and school operations.

SECTION D: DATA SHARING

AIS-Salzburg may share relevant information with third parties when necessary to fulfill educational, legal, health, safeguarding, administrative, or contractual obligations.

Examples may include:

Educational testing organizations
Universities and colleges receiving applications
Government authorities and regulatory agencies
Health care providers
Visa and immigration authorities
School information system providers
Accounting, legal, banking, and technology service providers
Educational agencies acting on behalf of families

Personal information is shared only when necessary and in accordance with applicable legal requirements and school policy.

SECTION E: INTERNATIONAL DATA TRANSFERS

Because AIS-Salzburg is an international school, student information may occasionally be transferred to educational institutions, testing organizations, universities, or service providers located outside the European Union. Such transfers occur only when necessary for educational purposes, university applications, student mobility, enrollment, examination registration, or related educational activities.

SECTION F: DATA RETENTION

AIS-Salzburg retains personal information only for as long as reasonably necessary to:

Provide educational services
Meet legal and regulatory requirements
Maintain academic records and transcripts
Protect student welfare and safeguarding obligations
Support alumni records and verification of educational achievement

Data no longer required will be securely deleted or archived according to school policy.

SECTION G: YOUR RIGHTS UNDER GDPR

Students and parents/legal guardians have the right to:

Access personal data held by AIS-Salzburg
Request correction of inaccurate information
Request deletion of information where legally permissible
Restrict or object to certain processing activities
Withdraw consent where consent is the legal basis for processing
Request copies of personal data
Lodge a complaint with the appropriate data protection authority

These rights are subject to limitations where educational, safeguarding, contractual, or legal obligations require the school to retain information.

SECTION H: STUDENT DIRECTORY AND INTERNAL COMMUNICATIONS

I authorize AIS-Salzburg to use my child's name, photograph, grade level, participation records, achievements, and school-related information for:

Internal student directories

Yearbooks and Internal Newsletters

Awards and recognition programs

School information systems

SECTION I: EDUCATIONAL RECORDS CONSENT

I authorize AIS-Salzburg to provide educational records, transcripts, recommendations, and related documentation to:

Universities and colleges

Educational agencies authorized by the family

Examination organizations

Other educational institutions requested by the family

This authorization applies only for educational purposes.

SECTION J: CONSENT

I acknowledge that I have received and reviewed this Personal Data Protection Notice and understand how AIS-Salzburg collects, processes, stores, and transfers personal information. I understand my rights under the General Data Protection Regulation (GDPR) and consent to the collection and processing of personal information necessary for my child's enrollment and participation in the school's programs.

Parent / Guardian First Name

Parent / Guardian Last Name

Parent or Guardian Signature

Sign Here

Date

Student First Name

Student Last Name

Student Signature

Sign Here

Date